Library Board Minutes 04/13-20
Processing Request
Pahrump Community Library District
Doris Shirkey, Founder
701 East Street, Pahrump, NV 89048
Board of Trustees Regular Meeting April 13, 2020
Meeting was called to order at 10:09 am. Pledge was said. Present were Marie Long (from home via Zoom), Joy Marshall, Janice Painter, William Zimmerman (Chris), William Newyear (Bill) and Susan Wonderly. Guests present were Amy Bruno, Shanna Gibbons, John Koenig, John Pawlak, Jennifer Zimmerman and Alysha Wogee.
Approval of Agenda/Consent of agenda: Susan asked that the agenda be approved. Janice Painter made a motion to accept the agenda: Joy Marshall seconded and the motion carried.
Public Comment: None.
Approval of minutes of 03/9/20 meeting: Joy made a motion to accept the minutes of the previous meeting as written; Janice seconded and the motion carried.
Treasurer’s Report: (attached) Susan noted that the current report is attached and it was reviewed.
Joy Marshall: She asked about the Summer Reading Program and that if it has been canceled.
Alysha Wogee: Confirmed that is has been canceled and that she is trying to come up with some kind of alternate reading program that can use Zoom or some other format.
Susan Wonderly: She explained that any money not used for the summer program would just carry over.
John Koenig: Commissioner Koenig wanted to make sure that we were maintaining the 10 people or less rule (Social distancing was maintained during the meeting).
Vouchers were signed.
Librarian’s report: Susan stated that due to being closed we have missed out on Youth Art Month, the Children’s Easter Party, Volunteer Luncheon and our regular programs. Susan stated that the employees are cleaning and shifting books.
Election of Officers, Chairperson, and Secretary:
Janice Painter nominated William Newyear and William Newyear declined.
William Newyear then nominated William Zimmerman.
William Zimmerman accepted. William Newyear made a motion and Janice Painter seconded the motion and the motion carried.
Susan Wonderly nominated Joy Marshall for Secretary. William Zimmerman made a motion and Marie Long seconded the motion and the motion carried.
Susan Wonderly suggested we table the presentation and discussion of the Nevada Public Trustee Manual until a later date when everyone can sit at the table together and go over it together, since it was informational only. The board agreed.
William Newyear stated that he has looked over the board info and it was pretty easy.
Discussion and Deliberation of the fiscal year 2020-2021: Susan Wonderly went over the budget (attached). Susan discussed how the figures were obtained, the beginning fund balance, property tax, consolidated tax and revenue generated by the library. The library is under budget and we haven’t overspent.
William Zimmerman: He brought the concern of the 2008 economy crash put a strain on the economy and that (due to the Coronavirus), we could be looking at an economic impact and the library should not go into an expectation of revenue when we don’t know what is going to happen. He believes property tax will be delayed or they won’t be able to pay it. He proposed that we skip the $200,000 for Capital Projects and put a freeze on the hiring of the full-time and the two part-time people. That will help the library save money to protect the staff and the library for operation and the next fiscal year. If the impact to the economy isn’t as bad as expected, then we will be in a much better position so we don’t see unexpected cuts. He suggested to use some of the money that would be for the new employees to be used as 3-4% raise to current employees because the workload will be impacted. He also stated that the inflation rate and the new minimum wage raise of $1.00 that comes in July, will also have an impact. He would like that to be considered. He believes the county will feel the impact as well.
Janice Painter: She stated that she would prefer that we allow Susan to use her own judgement because she was here when the last cuts had to be made.
Joy Marshall: Stated that she agrees with Janice and that Susan has been at the library almost 20 years.
William Zimmerman: He stated that he can appreciate her decisions, he doesn’t disagree with Susan and her digression. He said all of us on the board have to sign off on the budget and that the board agrees that this a functional budget.
Janice Painter: She asked “That we all do, or the majority does?”
William Zimmerman: He said the majority does.
Susan Wonderly: She said she agrees with William Zimmerman (Chris) that we should not transfer the $200,000 to go into the Bookmobile fund because the revenues will probably not be as projected. She also said that in 2008 we were using carry-over money, but this budget is working with what the library will receive and agrees that it is uncertain if we will receive the whole amount. She proposed to take the $200,000 out of the budget and leave it in our general budget.
Marie Long: She stated that she thinks it would be a good idea to leave the money where it is and not transfer and that we can always transfer it later in the year.
William Newyear: He asked if we do not budget for the full-time person now can we fill that position later in the year.
Susan Wonderly: Stated it’s possible, but she proposes to leave it in, but don’t hire anybody until after the first property tax comes in and we can see where we are.
Janice Painter: She stated that she agreed with Susan.
William Zimmerman: Asked if it applied to the part-times as well.
Susan Wonderly: She stated “Yes, all of it.”
John Koenig: He stated that people may not pay their taxes and property taxes would be down along sales tax.
Joy Marshall: She asked if we needed to vote.
Susan Wonderly: Stated “No”, our budget meeting hearing is May 21st and that the majority of the board will need to sign off on the budget. The Tentative Budget was sent to the Department of Taxation where it is looked over and checked, it is not final. The $200,000 transfer will be eliminated.
Joy Marshall: Said we should wait to see what happens next month and she would like to hold off on the voting.
William Zimmerman: He agreed with waiting, and he will get with Susan about the next meeting in May.
Susan Wonderly: We will have 2 meetings in May. The regular meeting on May 11 and the budget meeting on May 21 and she will redo the figures.
Chris Zimmerman: He said if there aren’t any more comments of questions, then he suggests we move on to the next agenda item which is Board members and Director comments.
Susan Wonderly: She said when we reopen the employees will be wearing PPE and the computers will be farther apart to still have social distancing and asked about the use of meeting rooms.
William Newyear: He said we should wait and see.
Susan Wonderly: Susan stated that we will open when the Governor says it is safe to. The staff will be wearing PPE and we have a shipment of PPE coming next week.
William Zimmerman: He said the staff was doing a good job cleaning and staying ahead of everything. He said he is looking forward to things getting back to normal.
Public comment: None
William Zimmerman made a motion to adjourn the meeting; Janice Painter seconded, and the motion carried. Meeting adjourned at 10:51am.