Board Meeting minutes – 6/13/2022

Call to Order: The meeting was called to order at 10:08 am.

Member Roll Call: Present were John Shewalter, Dave Ochenreider, Brian Shoemake, Dee Mounts, Kameron Mitchell, Director Vanja Anderson, Asst. Director Shanna Gibbons, and Children’s Director Alysha Wogee. Guests present were members of the public. Michelle Nelson from the District Attorney’s office was attending via telephone conference.

The Pledge of Allegiance was recited.

Trustee/Director/Liaison Comments:

Trustee Mounts: gave an update on the children’s reading program with the dogs, which is on hold until after the primary election.

Trustee Shoemake: wanted to ensure that an agenda item be added for upgrading the meeting room to a media room.

Chairman Shewalter: complimented Director Anderson on her initiative getting started on her new position.

Approval of the Agenda: Item 7 (Emergency Items) was stricken from the agenda. The agenda was approved as amended.

General Public Comments: none.

Approval of the Minutes: Shoemake made a motion to accept the minutes of the May 9, 2022 Library Board of Trustees meeting and the May 23, 2022 Board Special meeting. Ochenreider seconded the motion. The minutes were approved by a vote of 5 - 0.

Presentation Treasurer’s Report: Director Anderson presented the treasurer’s report on expenditures and revenues for May, 2022. She showed new reports, which will depict the year-to-date values starting in the new fiscal year. She also presented additional detailed expenditure and revenue reports and status reports.

Approval of Payment Vouchers: Shoemake made a motion to approve the payment vouchers for the period of May 2022 to June 2022. The motion was seconded by Shewalter.

Public Comment: Arthur Hodge wanted to know if the library was underfunded.

Shewalter responded that it is not.

A request was made by Ochenreider to include the frequency of each line item, that is, monthly, quarterly, yearly, etc. Shewalter requested a report to show monthly comparative values for the year.

The approval was made by a 5 - 0 vote and the vouchers were signed.

Presentation Librarian’s Report: Shanna Gibbons reported on the May 2022 library activities, specifically on the Little Libraries program. They are working on getting donations for materials to repair/rebuild/replace some of the boxes, with the possibility of an indication on the box which organization sponsored the box. A report was given on patron traffic, books checked out books returned, internet usage, story time, STEAM, website usage, and materials added. See attached report.

Alysha Wogee reported on the kids’ summer reading programs, which are doing well and are well-attended. There were presenters at the park including “Doodad,” a mermaid, and others. Thanks went out to Pizza Hut for their donation of pizzas for two days. There is a “water event” at the library, “Foam Fever” another water event, a presenter about the ocean, and “Baby Time” is beginning the 14^th. All this in June. She is starting a teen’s program to keep the teens active in the library. There will be a library games day as well in July.

Mitchell requested an explanation concerning the number of titles added versus the cost indicated on the voucher sheet. Shanna Gibbons gave a detailed response.

Item 12: The following motion was made by Shoemake and seconded by Mitchell. To approve the assignment of the following duties to the Library Director 1) create and implement a staff succession training program; 2) review and make recommendations to the Pahrump Community Library Personnel Policy Manual for Board approval; 3) coordinate the lighting retrofit approved by the Board on May 9, 2022 with Trustee Shoemake; 4) coordinate the Microschooling Program approved by the Board on August 20, 2021 with Trustee Shewalter, Trustee Shoemake, and Alysha Wogee; 5) coordinate the audio/video system approved by the Board on April 11, 2022 with Trustee Mounts and Trustee Shoemake; 6) create financial reports with backup for monthly Board meetings; 7) reformat payment voucher with backup for monthly Board meetings; and 8) update Library alarm system access codes for staff.

The motion was approved by a 5 - 0 vote.

Item 13: A motion by Shoemake with a second by Mounts was made for this action item.

Due to the wording of the item as discussed by Michelle Nelson from the District Attorney’s Office and the trustees, public comment by Jane Goodrow, and with support from Trustee Mitchell, the motion for the item was withdrawn.

After further discussion, the item died for lack of a motion and will be added to a future agenda.

Item 14: A motion by Ochenreider was made to create and implement a Bookmobile program to be coordinated by the Library Director and Trustee Mitchell. The motion was seconded by Mounts.

Mitchell stated he was all for this action item as a prerequisite to obtaining the physical bookmobile.

Shewalter stated that now that the funds are available and allocated for a bookmobile we can move forward.

The motion was approved by a 5 - 0 vote.

Item 15: Shoemake moved to approve 1) Network Systems Data Security Enhancement Proposal by Chris Marini with Network Savant’s, LLC; and 2) at a cost not to exceed $11,693.97. Ochenreider seconded the motion.

Trustee Shoemake read the upgrades to be performed by Network Savants and the costs associated with the work. This information can be found in the backup.

A discussion ensued concerning computer security and library files removed by discharged employees, which would likely be determined by library policy rather than by the computer system security protocols.

Public Comment: Robert Mazetta stated that library employees will be set up to have access only to certain areas and that IT personnel will oversee the policies set by the library.

Arthur Hodge – asked if the library was a government entity and does it go out for bids on projects.

Trustee Mitchell echoed Mr. Mazetta’s comments that levels of security and permissions would be provided for. He stated that bad actors can hack through a firewall at times and asked whether a secure backup server is available once an active breach has been made so that data is not lost. Also, were additional servers for this purpose included in the costs shown.

Trustee Shoemake responded that due to security concerns, not all information is available to the public, but yes that is taken into account.

Mounts and Ochenreider trust Shoemake expertise to work with Network Savants.

Trustee Shewalter was concerned with the computer security which is why this effort is being made per the report just given. Also, noted is that the some of the software is very out of date although upgrades were requested by Network Savants.

The motion was approved by a 5 - 0 vote.

General Public Comment:

Alan Michels – Stated that creating some of the back reports may not be a good use of the director’s time. Commented that the Little Libraries program here is not associated with the national organization. He has designed some three-shelf box plans so that children’s, adult, and other books can be separated. Also, would like to involve the children’s program to decorate the boxes and would like a bulletin board area on them as well. He is also looking for corporate sponsorship.

Trustee, Director, and Liaison Comments:

Trustee Mitchell stated that due to scheduling conflicts and time constraints, Science Day will not happen this year. He had hoped to bring in an astronaut but could not schedule it. He will bring up this item at a later date.

Trustee Mounts thanked the public for their support and information.

Trustee Ochenreider echoed those statements.

Trustee Shoemake thanked the staff. It is a pleasure working with them.

Trustee Shewalter is excited to see what now can be accomplished with the new director and staff.

Meeting adjourned at 11:57.

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