Library board Minutes 11/14/22
Processing Request
Board Meeting minutes – 11/14/2022
Item 1 - Call to Order: The meeting was called to order at 10:02 am.
Item 2 - Member Roll Call: Present were Chairman John Shewalter, Vice Chair Brian Shoemake, Dave Ochenreider, Dee Mounts, Kameron Mitchell, Director Vanja Anderson, and Asst. Director Shanna Gibbons. Guests present were members of the public.
Item 3 - The Pledge of Allegiance was recited.
Item 4 - Trustee/Director/Liaison Comments:
Mitchell – Asked the Director how the online survey was going. At this time, it appears the bookmobile was preferred over a book delivery service.
Shoemake – We now have credit card readers, which will make things easier for everyone. And the Africanized bees have been eliminated.
Item 5 - Approval of the Agenda: Item 7 (Emergency Items) was stricken from the agenda. The agenda was approved as amended.
Item 6 - General Public Comment:
Jane Goodrow – Provided some reports from previous meetings concerning the Industrial Light and Power contract. She pointed out payments made in August and September and the approval of change orders #2 and #3. She was concerned about change order #1 concerning legal fees. She received an invoice for change order #1 but was unable to complete her comments within the three-minute time frame.
Item 8 - Approval of the Minutes: Shoemake made a motion to amend and approve the minutes of the Oct. 10, 2022 Library Board of Trustees meeting. Mounts seconded the motion. The amendment was to include Andrew as present at the meeting. The minutes were approved as amended by a vote of 5 - 0.
Item 9 - Presentation Treasurer’s Report: Director Anderson presented the treasurer’s report on expenditures and revenues for October 2022, as provided in the backup. A short discussion on Grants followed.
Item 10 - Approval of Payment Vouchers: Shoemake made a motion to approve the payment vouchers for the period of October 2022 to November 2022. The motion was seconded by Mounts. The motion was approved by a 5 - 0 vote and the vouchers were signed.
Item 11 - Presentation Librarian’s Report: Director Anderson read her report as found in the backup. Shanna Gibbons reported on the October 2022 library activities, which included patron traffic, books checked out, books returned, internet usage, story time, STEAM, website usage, and materials added. See report in backup.
Item 12 – Presentation by DP Air regarding HVAC system: DP Air misunderstood the purpose for their presentation. They provided a proposal for a new HVAC control system. Although not simply a presentation of the current system’s status, nevertheless, after much discussion was had, a better understanding of the current system’s issues and deficiencies was determined. Our IT upgrade caused the inability for DP Air to remotely access the system. Communications between the controlling workstations and certain controllers was not possible, which required DP Air to apply some “band aids” to get the system running. Replacing an IP address for one that was taken away will allow some access. Other issues must yet be determined.
Item 13 - Trustee, Director, and Liaison Comments:
Director Anderson will be reporting on the bookmobile survey results at the next meeting.
Asst. Director Gibbons announced that the annual train raffle drawing will be held on Dec 10th at 1:00pm
Mitchell announced an intention to add an agenda item to rescind the micro-school project approval.
Mounts announced her radio program on Sundays at 6pm. Chairman Shewalter was a guest and will return. Stated she appreciates being on the Board and loves the library.
Shoemake would like a resolution in regard to item 13.
Shewalter responded we’ll start with the IP address and go from there.
Item 14 - Meeting adjourned at 11:22 am.