Library Board Minutes 10-10-22
Processing Request
Board Meeting minutes – 10/10/2022
Call to Order: The meeting was called to order at 10:03 am.
Member Roll Call: Present were John Shewalter, Dave Ochenreider, Brian Shoemake, Dee Mounts, Kameron Mitchell, Director Vanja Anderson, Asst. Director Shanna Gibbons, and Children’s Director Alysha Wogee and Reference Librarian Andrew Karneges. Guests present were members of the public.
The Pledge of Allegiance was recited.
Trustee/Director/Liaison Comments:
Chairman Shewalter welcomed everyone.
Approval of the Agenda: Item 7 (Emergency Items) was stricken from the agenda. The agenda was approved as amended.
General Public Comment:
C.J. Stevens – opined what was appropriate to discuss in this public forum and place items on the agenda as discussion items. She suggested requesting agenda items from the Trustees before each meeting.
Bruce Hoffrichter – questioned why we don’t re-bid the lighting project and start over, do it properly, and quit fighting about it.
Jane Goodrow – would like to see online a copy of each agenda in addition to the minutes.
Approval of the Minutes: Shoemake made a motion to accept the minutes of the September 6, 2022 and September 12, 2022 Library Board of Trustees meetings. Mounts seconded the motion. The minutes were approved by a vote of 5 - 0.
Presentation Treasurer’s Report: Director Anderson presented the very comprehensive treasurer’s report on expenditures and revenues for September 2022. She noted that the EBSCO account was for expenses since March. See backup.
Approval of Payment Vouchers: Shoemake made a motion to approve the payment vouchers for the period of September 2022 to October 2022. The motion was seconded by Mounts.
Both Goodrow and Stevens questioned payment of the legal expense of $1647.
This expense was not a part of the current voucher expenses listed.
The approval of the motion was made by a 5 - 0 vote and the vouchers were signed.
Presentation Librarian’s Report: Director Anderson read her prepared report, which can be found in the backup. Asst. Director Gibbons reported on the September 2022 library activities, which included patron traffic, books checked out, books returned, internet usage, and patron count. Children’s Director Wogee reported on story time, STEAM, website usage, and materials added. She emphasized that children programming begins in October. See attached reports.
Item 12: Shoemake moved to approve change order #2 – EST-#10960, submitted by Industrial Light and Power, LLC in the amount of $13,900.00. Shewalter seconded the motion.
David Marks – questioned why the work was completed before approval.
C.J. Stevens – did not approve of ILP’s apparent personal attack in the quote. She opined that the contract was illegal and, therefore, this change order is illegal.
Jane Goodrow – stated that it appeared that a number of items in this change order goes beyond the scope of the original contract and those items should be listed and sent out for rebid.
Andrew James – these are all code violations. In the past, work was done by unqualified maintenance personnel. Three-year testing of the equipment has not been completed since 2003. A one-time “Arc Flash Analysis” is needed, but won’t be done by ILP. There were also bare, energized wires, trash, and other electrical issues that were rectified.
The motion passed by a 5 – 0 vote.
Item 13: Shoemake moved to approve change order #3 – EST-#10961, submitted by Industrial Light and Power, LLC in the amount of $3,995.00. Ochenreider seconded the motion.
C.J. Stevens – stated that Chief Lewis’s comments were overstated. Stated that this issue should have been consulted with other contractors.
David Marks – asked whether this work has been completed since it was not, it should be sent out for bid.
Andrew James – this change order is due to an outlet that has a hand-written, paper surge warning over it. The only way to determine if there is a problem with it is to run a 7-day, automated, and recorded surge test.
The motion passed by a 5 – 0 vote.
General Public Comment:
None.
Trustee, Director, and Liaison Comments:
Mitchell – the Arc/Flash testing needs to be looked at and perhaps agendized. There will be a need to look at funding the bookmobile. Funding is there for operating it, but funds for the bookmobile itself will have to be taken from Capital Projects. We are in the process of surveying the public on what they require, re: the bookmobile.
Shoemake – thanked ILP for their work on the lighting project.
Meeting adjourned at 11:25 am.