Pahrump Community Library
Minutes of the December 9, 2024 Meeting
1. Call to Order
Meeting called to order at 10:07 am.
2. Members Roll Call
In Attendance: Trustee Matthew Morris, Trustee Dee Mounts, Vice Chair Runion, Chair Shewalter, Commissioner Frank Carbone, Michelle Nelson, Kim Thomas, Julie Butland, Acting Director Shanna Gibbons
Absent: Secretary Kelly Green
3. Pledge of Allegiance
Trustee Mounts led the Pledge of Allegiance prior to the Call to Order.
4. GENERAL PUBLIC COMMENT: (*Action will NOT be taken on matters considered during this period until specifically included on an agenda as an action item.)
There is no public comment.
5. Trustee/Director/Liaison Comments – This item is limited to announcements, brief discussions of public comments, correction of factual inaccuracies, direction to staff, or topics proposed for future board meetings. (Lengthy deliberation of topics not on the agenda is prohibited by the Nevada Open Meeting Law.)
Commissioner Carbone says he is getting short on time and hopes everyone will come to the Board of County Commissioners meetings even after he leaves. He has enjoyed his time as commissioner.
Acting Director Gibbons has no comment.
Trustee Morris has no comment.
Trustee Mounts wants to thank Commissioner Carbone for all his service.
Vice Chair Runion has no comment.
Chair Shewalter says he is grateful for Commissioner Carbone’s leadership and service as liaison.
With no further comment, item 5 is closed.
6. Approval of December 9, 2024 Agenda (Non-action item)
Item 7 is struck as there are no emergency items.
Without objection, the December 9, 2024 agenda is approved.
7. For Possible Action: Emergency Items
There are no emergency items.
8. For Possible Action: Discussion and deliberation to approve or amend and approve the meeting minutes for November 12, 2024.
Vice Chair Runion makes a motion to approve the meeting minutes November 12, 2024. Trustee Morris seconds the motion.
There no comment.
Chair Shewalter calls the question to approve the meeting minutes for November 12, 2024. The measure passes 4-0 with one absent.
9. Presentation: Treasurer’s Report by Shanna Gibbons for discussion of monthly expenditures and revenue for November 2024.
Acting Director Shanna Gibbons reads from her report beginning on page 8, item 9 of the backup.
10. For Possible Action: Discussion and deliberation to approve or amend and approve payment vouchers for November 2024 through December 2024.
Acting Director Gibbons reads from the backup beginning on page 9 item 10.
Trustee Morris asks if C & S Waste Solution is monthly or weekly.
Acting Director Gibbons says it is the first month and delivery fee on each and it is only a rental.
Chair Shewalter asks what work Network Savants did.
Acting Director Gibbons says we got a new employee who needed set up and she doesn’t remember what else.
Michelle Nelson asks if page 11B is the pre-authorization for next year. She says it is not on the agenda and needs to be put on as a separate agenda item.
Vice Chair Runion makes a motion to approve the payment vouchers for November 2024 through December 2024.
Trustee Morris seconds.
Chair Shewalter calls the question.
The measure passes 4-0 with one absent.
11. Presentation: Librarian’s Report by Shanna Gibbons for discussion on library activity for November 2024. Report activities include patron traffic, books checked out, books returned, fees collected, online story time, STEAM, internet use, website usage and materials added.
Acting Director Gibbons reads from her report on page 12, item 11 in the backup.
Julie Butland reads the kids’ department statistics. Pancakes with Santa will be December 21 at the coalition.
Trustee Mounts asks if animals can go too.
Chair Shewalter asks how the dog program is going, and Julie Butland says we cut it for December since we are busy packing.
12. For Possible Action: Closure of meeting, pursuant to NRS 241.030 for purposes of interviewing applicant Kimberly Thomas for the position of Library Director, including considering the applicant’s character and professional competence.
Chair Shewalter makes a motion for additional backup to be added as Ms. Thomas’s resume did not get added to the backup. There is a second by Vice Chair Runion.
There is no comment.
Chair Shewalter calls the question.
The measure passes 4-0 with one absent.
Chair Shewalter makes a motion to close the meeting pursuant to NRS 241.030 to interview applicant Kimberly Thomas for the position of Library Director, including considering the applicant’s character and professional competence. Trustee Morris seconds.
Chair Shewalter calls the question to close the meeting.
The measure passes 4-0 with one absent.
The meeting goes into recess at 10:35 am. Additional backup is distributed.
13. Closed meeting: pursuant to NRS 241.030 for purposes of conferring and interviewing applicant Kimberly Thomas for the position of Library Director, including considering the applicant’s character and professional competence.
Chair S
14. 11:00 am - For Possible Action: Discussion and deliberation on (1) the interviewing of applicant Kimberly Thomas for the position of Library Director as presented in closed meeting, including considering their character and professional competence, (2) appointment of Kimberly Thomas as Library Director, or (3) direct staff to readvertise for the position of Library Director.
The meeting reconvenes at 11:12 am.
Michelle Nelson says she personally service notice to the applicant and would like the notice along with proof of service to be attached to the minutes.
Chair Shewalter asks if Miss Thomas would like to say anything or if she would like anyone to speak on her behalf and if anyone has anything to say in favor or in opposition of hiring her.
Kimberly Thomas asks Shanna Gibbons to speak on her behalf.
Shanna Gibbons speaks in favor of hiring Kimberly Thomas. She says she has been working closely with Kim since Vanja left and even before then with the dog program. Kim has already been helping with the director position, helping with the bills and providing input when asked. She says they work well together.
Julie Butland says she supports hiring Kim and it is important for the director and assistant director to get along.
Kraven Betancourt speaks in favor of hiring Kim, saying they have worked together for the better part of a year and it is good the staff get a chance to vet the applicant.
Kimberly Thomas says thank you.
Public comment:
Ann Underdahl says as a library patron she has had some interaction with Kimberly Thomas and found her very helpful and she is in support of Kim’s appointment.
Helen Schneider says as a qualified librarian she looked up Kim’s credentials and has seen her here and thinks the board would be remiss in not appointing her.
Chair Shewalter says he has been working with Kim on the flooring project and talked with her and was pleased to see her apply for the director position because he thinks hiring from inside is a great thing and it makes the transition easier. Kim stepped in and helped Dee with the Tales with Pebbles program. She has been very involved in helping Shanna with the flooring project. The previous director had tasks that were being ignored and Kim seems able to finish those projects.
Vice Chair Runion says having a background in IT will help.
Trustee Mounts says she is in favor of hiring Kim. She has experience working with her and was impressed with her organizational skills.
Trustee Morris says Miss Thomas has a skillset that would be very valuable to this library, but if selected he would encourage her to be proactive in improving her leadership skills to present a confident director.
Chair Shewalter makes a motion to appoint Kimberly Thomas Library Director.
Vice Chair Runion seconds.
The measure passes 4-0 with one absent.
15. For Possible Action: Discussion and deliberation regarding (1) the start date for the position of Library Director, (2) the starting salary for the position of Library Director
There is a 10 minute recess called at 11:30 am.
Chair Shewalter calls the meeting back to order at 11:42 am.
Chair Shewalter makes a motion to set the start date for the position of Library Director as January 6, 2025 with a starting salary of $85,000 annually. Vice Chair Runion seconds the motion.
Public comment:
Ann Underdahl says she did research on librarians in Nevada and $85,000 is very fair.
Chair Shewalter calls the question.
The measure passes 4-0 with one absent.
16. For Possible Action: Discussion and deliberation to (1) reassign Shanna Gibbons to the position of Assistant Director, (2) set the date that the reassignment of Shanna Gibbons is to become effective, and (3) return Shanna Gibbons to her Assistant Director salary.
Chair Shewalter makes a motion to (1) reassign Shanna Gibbons to the position of Assistant Director, (2) set the start date for January 6, 2025, and (3) return Shanna Gibbons to her Assistant Director salary as of January 6, 2025.
Trustee Morris seconds the motion.
Trustee Mounts says Shanna has done a really good job.
Vice Chair Runion says he is grateful she has stepped into this position not once, but twice and says thank you.
Chair Shewalter says he wants to reiterate those comments.
The measure passes 4-0 with one absent.
17. For Possible Action: Discussion and deliberation to accept or reject Smooth Movers estimate in the amount of $9,779.00 for the moving of furniture, books, shelving.
Chair Shewalter makes a motion to accept the estimate in the amount of $9,779.00 for the moving of furniture, books, shelving.
Trustee Morris seconds.
There is discussion of the logistics of the move and unbolting of the shelves.
Vice Chair Runion says Smooth Movers was the only of the local movers to respond to him and the bid was competitive, they are licensed and bonded.
Chair Shewalter says he has confidence in Mr. Runion’s work on this.
Ann Underdahl says the bid is close to the $10,000 limit that was discussed when the camera systems were being put in and asks what is the industry variable.
Vice Chair Runion says Smooth Movers built in a 20% contingency which is industry standard to cover overages.
Chair Shewalter calls the question.
The measure passes 4-0 with one absent.
18. For Possible Action: Discussion and deliberation to accept or reject Gunnys Air Conditioning and Plumbing estimate in the amount of $3,250 for the replacement of toilets, urinal, handicap rails and wall mount hand sink.
Chair Shewalter says he has a concern about this bid in that it excludes the stall walls.
Item 18 dies for lack of a motion.
19. Trustee/Director/Liaison Comments: - This item is limited to announcements, brief discussions of public comments, correction of factual inaccuracies, direction to staff, or topics proposed for future board meetings. (Lengthy deliberation of topics not on the agenda is prohibited by the Nevada Open Meeting Law.)
Acting Director Gibbons says our last day open is December 14, 2024 so we can pack, organize, and get ready.
Kimberly Thomas says thank you very much and she is excited.
Chair Shewalter says we will need to have a special meeting to get the paint approved. He says congratulations to Miss Thomas.
Vice Chair Runion says thank you for the work on the flooring project. He says welcome aboard to Kim and thank you to Shanna.
Trustee Mounts says thank you to Shanna, Julie, and Kim. She congratulates Kim.
Trustee Morris says he concurs with the comments about Shanna’s abilities and asks whether we need more volunteers. Shanna says maybe later when we need to move the boxes. He welcomes Kim aboard.
There is discussion of the special meeting date. The special meeting will be December 23rd, 2024 at 10:00 am at 701 East St., Pahrump, NV 89048 in the meeting room.
20. Adjournment
Meeting adjourned at 12:09 pm.