Pahrump Community Library
Minutes of the May 19, 2025 Special Meeting
1. Call to Order
Meeting called to order at 10:07 am.
2. Members Roll Call
In Attendance: Secretary Kelly Green, Trustee Matthew Morris, Trustee Dee Mounts, Chair John Shewalter, Michelle Nelson, Director Kimberly Thomas and Assistant Director Shanna Gibbons. Absent Vice-Chair Runion.
3. Pledge of Allegiance
Kevin Mounts led the Pledge of Allegiance prior to the Call to Order.
4. Trustee/Director Comments: - This item is limited to announcements or topics/issues proposed for future workshops, committees and agendas.
Director Thomas – No Comment.
Trustee Green – No comment.
Trustee Mounts – No comment.
Trustee Morris – No Comment.
Chair Shewalter – No comment.
Michelle Nelson – No comment.
5. Approval of May 19, 2025 Agenda (Non-action item)
Without objection, the May 19, 2025 agenda is approved.
6. GENERAL PUBLIC COMMENT: * (Action will NOT be taken on matters
considered during this period until specifically included on an agenda as an action
item.)
Chair Shewalter opens public comment.
Dave Ochenreider – He suggests to put a clock on the wall and that atomic clocks work wonders.
7. For Possible Action: Public Hearing - discussion and deliberation to adopt or amend and adopt the Final Budget for Fiscal Year 2025-2026 for the Pahrump Community
Library District.
Chair Shewalter makes a motion to amend and adopt the Final Budget Fiscal year 2025-2026 for the Pahrump Community Library District. The amendments will be Investment Income to move $100,000.00 into Column 4 for Final Approval and to move $527,333.00 to Column 4, Final Approval for the Bookmobile. On Capital Outlay $1,500,000.00 to adjust for unforeseen expenses, not to be used without board approval. That will bring the total Ending Fund Balance $2,275,419.00. Page 9, Column 4, Final Approval to increase that amount to Services and Supplies to $7,678.00 from Friends of the Library. Page 8, Contingency Column 4, $82,803.00 to meet maximum of 3% to Contingency Fund.
Trustee Green seconds.
Chair Shewalter opens public comment.
There are no public comments.
Chair Shewalter – He states that the changes that they went over last week were sound.
Trustee Morris – No comment.
Trustee Mounts No comment.
Trustee Green – No comment.
Chair Shewalter calls the question.
The measure passes 4-0 with one absent.
8. For Possible Action: Discussion and deliberation to approve, amend and approve or reject the Engagement Agreement with Daniel C. McArthur, LTD relating to budget preparation for the Pahrump Community Library District for the year ending June 30, 2026; and (2) Execute the Engagement Agreement.
Chair Shewalter opens public comment.
Dave Ochenreider – He worked with Dan McArthur when he was a board member and he should be retained.
Chair Shewalter – He states that Dan McArthur serves the County well and he is very thorough. He agrees that we should retain his services.
Trustee Morris – He is confident in Dan McArthur.
Trustee Mounts – No comment.
Trustee Green – He does a fine job.
Chair Shewalter makes a motion to approve the Engagement Agreement with Daniel C. McArthur, LTD relating to budget preparation for the Pahrump Community Library District for the year ending June 30, 2026 and 2) execute the Engagement Agreement.
Trustee Green seconds.
Chair Shewalter calls the question.
The measure passes 4-0 with one absent.
9. For Possible Action: Discussion and deliberation to (1) approve, amend and approve or reject the Amendment to the Maintenance Service Agreement for the quarterly service and inspection of the heating, ventilation and air conditioning (“HVAC”) system in the amount of $3,740.00, and (2) Execute the Amendment.
Trustee Morris – Gunny’s, A/C Guys has gone through a big change in ownership and has yet to discuss plans with the new structure. They have not returned his call yet. The person he originally made the deal with has since retired. He proposes to table this item until next month and make the decision on it then. He has asked for reports that are only produced after calling and asking about them. He would like to review a few more companies.
Chair Shewalter – He confirms with Trustee Morris that it is an amended contract and that they want more money and when he calls them they don’t communicate and that they want $3,740.00 more then the contract last year. He suggests to let the item die.
Trustee Mounts – States we should let it die.
Trustee Green – Agrees.
Chair Shewalter opens public comment.
There are no public comments.
There is no motion and the motion dies.
10. For Possible Action: Discussion and deliberation to (1) approve, amend and approve, or reject the Agreement with M-L Cabinetry, LLC and SME Cabinetry, Inc. to upgrade countertops and desk panels; and (2) Execute the Agreement.
Director Thomas asks if she can have additional back-up added.
Michelle Nelson – She states that there will be a motion to have additional back-up added and then we would need to take a short break so that everyone can have a chance to see it.
Chair Shewalter makes a motion at accept additional back-up on Item 10.
Trustee Green seconds.
Chair Shewalter opens public comment on the motion to accept additional back-up.
Dave Ochenreider – He suggests that he has time to look at the proposal to for the next meeting. He has no hard copy.
Michelle Nelson – She confirmed with Director Thomas that there was back-up provided with the agenda that was sent out.
Director Thomas – She stated yes.
Chair Shewalter closes public comment.
There were no additional comments from the board.
Chair Shewalter calls the question.
The motion passes 4-0 with one absent.
There is a 10-minute break and the meeting resumes at 10:49 a.m.
Director Thomas passes out the additional back-up.
Director Thomas states that the work will be for replacement of the countertops, new laminate for the service desks and of course for the kitchen countertop that was damaged when we got the new dishwasher. It will modernize the new look of the library and better coordinate with the new carpet. She also states that it would be for the nook area, meeting room, meeting room laminate, the story room, and the possibly the children’s area.
Chair Shewalter opens public comment.
Sharon Whalen – She states she is with SME Cabinetry and that she has been here over 20 years and worked with the majority of the builders here and they are licensed and insured and she is looking forward to the opportunity to work with the library.
Chair Shewalter – He states that the countertops were discusses as well with the renovations. The proposal is to redo the counters and he had no idea that the laminate was peeling from the cabinets in the meeting room. His in favor of this and it is a great investment.
Trustee Morris – He is in favor.
Trustee Mounts – No comment.
Trustee Green – She is in favor as well.
Chair Shewalter makes a motion to approve the Agreement with M-L Cabinetry, LLC and SME Cabinetry, Inc. to upgrade countertops and desk panels; and 2) execute the agreement out of the Capital Improvements Fund.
Trustee Morris seconds.
Chair Shewalter calls the question.
The measure passes with 4-0 with one absent.
11. For Possible Action: Discussion and deliberation to approve, amend and approve or reject (1) a Statement of Work by EBSCO Information Services, LLC, in the amount of
$9,000.00 to redesign the library website, (2) Execute the Statement of Work, and (3) funding to be determined by the Pahrump Community Library Board of Trustees.
Chair Shewalter opens public comment.
Dave Ochenreider – He asks if it been out to bid with other companies and that it seems to be a healthy price for a website.
Director Thomas – She states that the website is through EBSCO Stacks contact management system and that is designed for libraries. She says she has reached out to Chris Marini our IT guy and he said he did not have anybody who could to this because they work with WordPress and not with a customized website. This would be to modernize the appearance as well as meeting the accessibility standards. They would provide two design options, layouts, and two rounds of feedback and editing in the total cost. She also states that there would be no change on how the agenda is posted.
Chair Shewalter makes a motion to approve a Statement of Work by EBSCO Information Services, LLC, in the amount of $9,000.00 to redesign the library website and 2) Execute the Statement of Work, and 3) be funded from the General Fund.
Trustee Green seconds.
Chair Shewalter – He states that this is a good idea and that the contract has been through legal to look over.
Trustee Morris – He states he does not know much about websites and that he trusts Director Thomas opinion.
Trustee Mounts – She states that her experience with websites, this is about the correct price.
Trustee Green – She agrees that it is a good price and that EBSCO is a professional company with a good reputation.
Chair Shewalter calls the question.
The measure passes 4-0 with one absent.
12. For Possible Action: Discussion and deliberation to approve, amend and approve or reject a proposal by Desert Wire to 1) install an access control and intercom system at the library rear entrance at $ 4483.35 2) approve the 5-year license agreement at $ 917.39 at a total cost of $ 5,400.74 and 3) Funding to be determined by the Pahrump Community Library Board of Trustees.
Director Thomas – She states that the back door is for employees and vendors that it is constantly unlocked during business hours. She explains that there have been some security issues with patrons and homeless people in and around the back door. She states that the access control system will have video, intercom, as well as a control where authorized personnel can either have a card or app to get in which would improve the safety of the building.
Chair Shewalter opens public comment.
There are no public comments.
Chair Shewalter – Director Thomas has security concerns with people walking in the back door with easy access. He states that he wants to make sure that the staff is safe. He asks Director Thomas if someone loses a card or can their access be deactivated and has the contract been through legal?
Director Thomas – She confirms that the access card can be deactivated and that the contract has been through legal.
Trustee Morris – No comment.
Trustee Mounts - No comment.
Trustee Green – No comment.
Chair Shewalter makes a motion to approve the proposal by Desert Wire to 1) install an access control and intercom system at the library rear entrance at $ 4483.35 2) approve the 5-year license agreement at $ 917.39 at a total cost of $ 5,400.74 and 3) be funded from Capital Improvements.
Trustee Green seconds.
Chair Shewalter calls the question.
The measure passes 4-0 with one absent.
13. Trustee/Director/Liaison Comments: This item is limited to announcements or topics/issues proposed for future workshops, committees and agendas.
Director Thomas – She states that she is happy to get all of these things done for the library.
Trustee Green – She thanks everyone for coming to the meeting and that she is pleased with the staff and director’s work.
Trustee Mounts – No comment.
Trustee Morris – No comment.
Chair Shewalter – He states that after his conversations with the director, that this is just a start to the future agendas and he commends her for putting the work in.
14. Adjournment
Meeting adjourned at 11:20 am.