Pahrump Community Library
Minutes of the September 9, 2024 Meeting
1. Call to Order
Meeting called to order at 10:06 am.
2. Members Roll Call
In Attendance: Secretary Kelly Green, Trustee Matthew Morris, Trustee Dee Mounts, Chair Shewalter, Commissioner Frank Carbone, Senior Deputy District Attorney Michelle Nelson, Margaret Foley, Department Heads Barb and Kim, Acting Director Shanna Gibbons,
Absent: Vice Chair Runion
3. Pledge of Allegiance
The pastor led the Pledge of Allegiance prior to the Call to Order.
4. GENERAL PUBLIC COMMENT: (*Action will NOT be taken on matters considered during this period until specifically included on an agenda as an action item.)
Caroline Logue says she commends the board for the information on the agenda regarding public comment and talks about first amendment rights.
5. Trustee/Director/Liaison Comments – This item is limited to announcements, brief discussions of public comments, correction of factual inaccuracies, direction to staff, or topics proposed for future board meetings. (Lengthy deliberation of topics not on the agenda is prohibited by the Nevada Open Meeting Law.)
Secretary Green wants to discuss the possibility of getting a safe. Acting Director Gibbons says we already have it.
With no further comment, item 5 is closed.
6. Approval of September 9, 2024 Agenda (Non-action item)
Without objection, the September 9, 2024 agenda is approved.
7. For Possible Action: Emergency Items
There are no emergency items.
8. For Possible Action: Discussion and deliberation to approve or amend and approve the meeting minutes for August 12, 2024.
Trustee Morris makes a motion to approve the meeting minutes for August 12, 2024. Secretary Green seconds the motion.
Chair Shewalter calls the question to approve the meeting minutes for August 12, 2024. The measure passes 4-0 with one absent.
9. Presentation: Treasurer’s Report by Shanna Gibbons for discussion of monthly expenditures and revenue for August 2024.
Acting Director Shanna Gibbons reads from her report beginning on page 13 of the backup.
10. For Possible Action: Discussion and deliberation to approve or amend and approve payment vouchers for August 2024 through September 2024.
Chair Shewalter makes a motion to approve the payment vouchers for August 2024 through September 2024. Trustee Morris seconds.
Acting Director Gibbons reads from the vouchers as found beginning on page 14 of the backup.
Chair Shewalter calls the question.
The measure passes 4-0 with one absent.
11. Presentation: Librarian’s Report by Shanna Gibbons for discussion on library activity for August 2024. Report activities include patron traffic, books checked out, books returned, fees collected, online story time, STEAM, internet use, website usage and materials added.
Acting Director Gibbons reads her report as found in the backup.
12. For Possible Action: Discussion and deliberation to discontinue Zoom for the Pahrump Community Library District Board of Trustees meetings.
Chair Shewalter says the Zoom was started for Covid and got shut off and then restarted after request. It is causing problems.
Secretary Green says the Zoom should stay for two more months. People with disabilities appreciate the Zoom meetings. We could get a camera that could be hooked up to the Zoom meeting so people at home could watch.
Trustee Mounts asks how much we are paying for Zoom. Kraven Betancourt says he thinks $120-$130 per year.
Chair Shewalter asks how many were on Zoom today. Kraven Betancourt says one.
Trustee Mounts says she is concerned with overworking staff and asks if we are charged if we break contract.
Trustee Morris says he agrees with Secretary Green that we need time to work out the bugs. Chair Shewalter says it is causing problems for the staff.
Senior Deputy District Attorney Michelle Nelson says there is a provision in the agenda for reasonable accommodation for disabilities in compliance with NRS 241.020. The NRS does not require Zoom.
Ann Underdahl says she has friends with disabilities who get frustrated with not being able to log in and not being able to see everyone. She thinks Zoom would benefit our community.
Ginny Okawa says she is also against getting rid of Zoom.
Muriel Areno says she is legally blind and not always able to get a ride, and might attend via Zoom if she can’t get a ride.
Caroline Logue talks about the first amendment and says the Zoom is important to keep.
Helen Schneider wants the Zoom to stay.
DM Franke says some people are agoraphobic and can’t leave the house.
Chair Shewalter makes a motion to discontinue Zoom for the Pahrump Community Library District Board of Trustees meetings. The item dies for lack of a second.
13. For Possible Action: Discussion and deliberation to 1) approve, amend and approve, or reject an agreement with Avena & Sons to install a camera system, 2) Execute the agreement, and 3) to pay from Capital Expenses account.
Acting Director Gibbons describes the system as found on page 24 of the backup.
There is discussion about the current system.
Secretary Greens says it sounds like we need a new camera system but her only concern is that we only have one bid.
Trustee Mounts says this is twice as many cameras as we have, the safety of the library and staff is important, and we need a new camera system.
Trustee Morris says we need a better camera system but he agrees we should get more than one bid.
Senior Deputy District Attorney Michelle Nelson says given the dollar amount this one bid is sufficient and complies with NRS requirements.
Chair Shewalter says it is extra work for the staff when we already have a bid and the work needs to be done.
Chair Shewalter makes a motion to 1) amend and approve an agreement with Avena & Sons to install a camera system, adding in page 1 item 3 a completion date by October 14, and page 2 item 4.3 the library shall pay the $9.99 a month for the extended warranty 2) Execute the agreement, and 3) to pay from Capital Expenses account. Trustee Mounts seconds the motion.
Frank Carbone says he is confused what the motion was and it needs a timeline.
Kevin Mounts says he has been in the business 20 years in the casino industry and these cameras are a good deal.
Caroline Logue asks about the need for staff to monitor the new system.
Robin Niedecker asks how loud the siren attached to the camera system is and whether it might disturb the trailer park across the street.
Acting Director Gibbons says we get an alert on our phone if no one is on the property. The volume and lights are adjustable.
Chair Shewalter calls a recess until 11:35.
Chair Shewalter calls the meeting back to order at 11:36.
Trustee Morris says he knows the people personally, does not have a pecuniary interest, and will be participating in this item.
Acting Director Gibbons says the cameras are in stock and the project can be completed by end of month.
Secretary Green says she is uncomfortable taking a single bid.
Trustee Mounts says the scope of work is fine.
Trustee Morris says he believes there should be bids put out.
Chair Shewalter calls the question. The measure fails 2-2 with one absent.
14. For Possible Action: Discussion and deliberation to 1) approve, amend and approve, or reject a new Point of Sale system from Clover Business Solutions and 2) to pay from the General Fund account.
Chair Shewalter makes a motion to approve a new Point of Sale system from Clover Business Solutions and 2) to pay from the General Fund account.
Acting Director Gibbons says it would be a total of $1598, or $799 each, and monthly fees.
Caroline Logue says it would be helpful if there were more detail about the difference between this system and the old system.
Secretary Green thinks it is a good deal.
Senior Deputy District Attorney Michelle Nelson says she recommends the item die and be properly agendized to clarify the two different charges: installation and monthly service fee.
The second and motion are withdrawn. The item dies for lack of a motion.
15. Trustee/Director/Liaison Comments: - This item is limited to announcements, brief discussions of public comments, correction of factual inaccuracies, direction to staff, or topics proposed for future board meetings. (Lengthy deliberation of topics not on the agenda is prohibited by the Nevada Open Meeting Law.)
Commissioner Frank Carbone says the county manager resigned and is leaving the 13th.
Acting Director Gibbons has no comments.
Secretary Green thanks everyone for coming.
Trustee Mounts says we got front page Friday for Tales with Pebbles. We have two teams already have been working with more who are interested.
Trustee Morris thanks everyone for coming.
Chair Shewalter says he changed his position on the Zoom.
16. Adjournment
Meeting adjourned at 11:55 am.